ࡱ> DFC7 {,bjbjUU .@7|7|U(%l(((((((<80D4<2")++++++$ "O(O((d|(())V@(()x ,o~< " )z0T##)<<((((ALCOHOL PROBLEMS ADVISORY SERVICE and APAS TRADING Ltd. Minutes of meetings of the directors held simultaneously at 36 Park Row, NOTTINGHAM, on Thursday June 5th 2008. Present: Martin Stott in the Chair Marian Charles Director Nick Tegerdine Executive Director In attendance: Glen Jarvis from the Nottingham CDP; and Peter Radage, Service Director, Framework Housing Association 07/28 Introductions and apologies for absence: Mr Tegerdine introduced Peter Radage and Glen Jarvis, and then reported that apologies had been received from Milton Crosdale, David Barlow and John Clark, Directors. This was due to the enforced change of meeting date that had clashed with holidays and other prior arrangements. 07/29 and 07/30 Minutes of the previous meeting and matters arising from those minutes (taken together) It was confirmed that a copy of the minutes had previously been circulated to the Board. The Action Points were discussed. Page 2 Mr Tegerdine said that all relevant safety certificates were understood to be in place and that copies would be available at the next meeting. Mr Radage from Framework was present at the meeting to discuss matters of mutual concern. Page 3 Mr Tegerdine confirmed that the completed grant Aid agreement had been posted to the County Council. Mr Tegerdine said that the advice of Harwood and Ball, Accountants, concerning the establishment of a separate training subsidiary would be available for the next meeting. Further advice would be available from the Accountants concerning the potential tax benefits resulting from a division between more than one subsidiary trading company. Page 4 Mr Tegerdine reported that the proposed working group had not yet met, although progress had been made and links established with Castle College. Concerning patrons, Mr Tegerdine reported modest progress in establishing a list of prospects. The Board made additional suggestions. Concerning the engagement of a Fundraiser, Mr Tegerdine explained that he had sought the advice of colleagues in other similar organisations. The received wisdom was to approach the Institute of Chartered Fundraisers. It was agreed that this avenue would be pursued. Action: Mr Tegerdine to contact the Institute and to report back in due course. The draft advertisement for a Fundraiser was considered. It was agreed to postpone a decision either until the next meeting or until advice had been received from the Institute of Chartered Fundraisers. Page 5 Mr Tegerdine reported that discussions were ongoing with the PCT concerning the content of some of the schedules in the Service level Agreement. It was noted that the aspiration to return to one Joint SLA was accepted by the PCT but that because of other developments, including the proposed review of all alcohol and drugs services, there was no further progress on this issue. Concerning the inconsistency of dates in the SLA, this had been pointed out and it had been agreed that this would be remedied but that, again, the review of all services and SLAs would mean that progress would be slow. Mr Tegerdine added that it was beyond dispute that the SLA between the PCT and us covered a three-year period from April 2008 to March 2011. There were no other matters arising and the minutes were unanimously accepted. Mr Stott signed a copy of the minutes for the record. It was then agreed that the order of the Agenda would be varied. 07/33 Peter Radage to provide an update on the contractual situation between Supporting people and the Home Straight consortium Mr Radage introduced himself as the person who would represent Framework on the Consortium Management Group and as the person responsible forthe tender process and some of the subsequent negotiations with Supporting People (SP). Mr Radage explained that the intention of SP had been to create consortia to deliver a planned programme of projects, whilst seeking to protect the relationship with existing local service providers from predatory national organisations. With that in mind, Framework and apas had formed the consortium known as Home Straight and a successful tender had been submitted. It was generally acknowledged that the SP programme had added great stability to the Voluntary and Community Sector (VCS) since it began in 2003. Nottingham City SP had, to its great credit, stated that there was a strong desire to maintain the diversity of provision that existed, but to do that the development of larger groups, or consortia, had been very positively encouraged. It was noted that the current apas SP contract provided for 8 places per week, whereas the Home Straight proposals recognised the extent of the need and were to provide 100 places per week. Since the notification of the successful tender had been received in February 2007 the process had become difficult. A number of other contracts had complicating issues, including employees who were subject to TUPE. Nevertheless, the Home Straight arrangements were free from complication and it was disappointing that the new and expanded service was unable to commence. Mr Radage reported that the City Councils Solicitors had now handed the drafting of the agreement between Framework and SP to Browne Jacobson LLP. It was understood that the City Council legal Team had passed on the brief from one person to another several times, and that this had lead to delays and confusion, hence the task being allocated to Browne Jacobson. This was expected to move the situation forward. When the lead agency contract is agreed between Framework and SP, then a partnership contract will be offered to apas. It was noted that this is currently in draft form only as the content will be influenced by the lead contract, and that this situation represented some risk to the organisation. It was further noted that this represents a change in emphasis by SP from the original concept of SP dealing with consortia members equally. Mr Radage explained that Framework were exceedingly mindful of this and that, for their part, the spirit of the original negotiations remained unchanged. Mr Tegerdine commented that the negotiations with Framework had remained positive and collaborative throughout. Nevertheless, Framework was now effectively charged with handling the communications with partners, including material from SP. Mr Radage added that there was no doubt that the funding for Home Straight was secure, even though the start date was still unknown. He added that he perceived the problem within SP as being one of a lack of leadership. He acknowledged that this unfortunate situation had put apas at risk, particularly in terms of the commitments made to provide accommodation for Home Straight at King Charles House. The Board thanked Mr Radage for his frank and open description of the situation. Mr Radage and Mr Tegerdine then described other development between the two organisations, particularly concerning training initiatives and direct service delivery throughout the county. The Board welcomed these developments. The Board expressed concern about the risk that the organisation was exposed to, particularly in terms of the costs of King Charles House. After discussion, Mr Radage proposed that the existing Framework staff associated with the SP services and who would be joining Home Straight would move to King Charles House as soon as possible. This would result in rental income coming into the organisation to partly offset the costs already expended. Mr Stott thanked Mr Radage for this gesture, and asked that the Framework Chief Executive, Mr Redfern, be thanked for his generosity and understanding. Action: Mr Tegerdine and Mr Radage to make the necessary arrangements and to report to then next meeting of the Board. Mr Stott asked who was the responsible office at the City Council. Mr Radage said that Geoff Hibbert, Assistant Director of Housing, was that person. Mr Stott proposed that a meeting be convened to include himself, the Chair of Framework, Mr Bob McKitterick, Mr Hibbert and Mr Derek Stewart, the Independent Chair of the Crime and Drugs Partnership (CDP). Mr Jarvis commented that the inclusion of Mr Stewart would be helpful, given that tenancy support would be crucial to the crime reduction targets that the CDP is mandated to deliver in the Local Area Agreement (LAA). After some discussion, it was agreed that this suggestion be reconsidered at the next meeting if progress had not been made. The Board thanked Mr Radage for his welcome attendance and requested that regular updates be provided. Action: Mr Tegerdine and Mr Radage to ensure that an update is provided to each subsequent meeting until this matter is resolved. 07/31 Report of the Executive Director Mr Tegerdine presented his report, taking questions on each section as required. Concerning the complaint received, Mr Tegerdine explained the circumstances and added that the matter was one of differing expectations between services with a primarily supportive function and this organisation, which seeks to challenge behaviour and to move people onwards from lifestyles that are not sustainable. The Board was content that the matter had been satisfactorily resolved. The other matter for discussion was that of a human resources issue, in effect a matter that was handled as a grievance. Mr Tegerdine said that this matter was not so clear-cut as one party was a student on placement, and that the status of a student could be interpreted in more than one way. Nevertheless, the matter had been handled as an internal grievance and satisfactorily concluded. The report was accepted unanimously. 07/32 Report of the Treasurer Mr Tegerdine presented the report in the absence of Mr Barlow. The Management Accounts prepared by Harwood and Ball were considered alongside the report. The Board noted that the incoming resources were in line with projections. Mr Tegerdine said that the organisation is on a solid financial footing and is a going concern. This was agreed unanimously. There were no further questions on the very comprehensive report, and so the report of the Treasurer was unanimously approved. The Board then proceeded to consider the confidential agenda. Mr Radage left the meeting.     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